Pen and Paper Checklists are Costing You Time and Money

By on May 30, 2014 | Topics: Task Management

According to the Paperless Project, the average office worker uses 10,000 sheets of paper per year.  Doing some simple research, you can conclude that the average office worker spends $180.00 every year on copy paper.  This number is not staggering itself, but when you multiply that by the number of workers in your organization the dollar signs can quickly add up – especially since this is a recurring cost.

Office work is not the only activity that uses paper.  Think about any grocery or retail store.  For every department in each store there is a checklist of things that need to get done every day.  Then, there is also a checklist for the general manager for the entire store.  We could get into the cost of the ink on all of these checklists, but we won’t.

I remember when I worked for a home improvement retailer; the departments would complete and check off each task on the checklist and at the end of the day turn the list into the general managers (GMs).  In the morning, the GMs would compile all of these checklists into one big chart on yet another piece of paper.  At the end of the month, the chart would be scanned and sent to the corporate office.

This system works, eventually the verification that objectives are being completed across all the locations in an organization are sent to the people who can say, “hey, we got it done.” But what if you could know a task got completed as soon as it was done?  What if you could bypass all of the paperwork and save money on paper cost?  You can.

Using a mobile task management app like Taskle allows you see these updates in real-time.  This is valuable because if there are problem areas in one or more of your stores you have the ability to analyze and correct them much sooner as opposed to waiting to get those paper checklists at the end of the month.  Not to mention, mobile management applications allow you to collect data, which allows you to track, and measure initiatives over time.

So, in addition to saving money on pen and paper costs, putting technology in place of paper can allow you to have your stores in the best condition and the product in the best position to make more sales.


The Control Manager's Guide to Highly Effective
Log & Task Management
Log & Task Management